Tag Archives for " ECTN "

Mar 26


By Godfrey | Blog

Juba, South Sudan | March 26, 2019

The South Sudan Customs Authority has introduced an Electronic Cargo Tracking Note (ECTN) for all shipments to South Sudan with effect from 1st April, 2019.

Through a government circular dated 23rd March, 2019 sent to all the regional Ports authorities; shipping and transport companies, the Director General notified the authorities on the implementation of the ECTN for all shipments to South Sudan (transit cargo included).

The shipper or forwarder is required to issue an ECTN which is elemental to import clearance by the South Sudan Customs Service, must be issued and validated at origin. Any Cargoes arriving without a valid ECTN will be blocked for delivery by the local customs in South Sudan until clearance of fines and presentation of an appropriate VALID ECTN is issued.

Each Bill of Lading must be covered by at least one ECTN. Shipping lines have been ordered to insert the UNIQUE ECTN NUMBER in the Bill of Lading and cargo manifest. Failure to comply with this new regulation will amount to attracting heavy penalties or fines against the Shipping lines amounting to more than US$5000 per infraction.

This new regulation takes effect as from April 1st 2019 (date of Bill of Lading).

Procedure to get an ECTN validation

  1. The Consignee/ Supplier/Shipper abroad or at Port of loading sends a commercial invoice, Bill of Lading, Freight Invoice, Export document to Africa Shipping Logistics;
  2. With the said documents Africa Shipping Logistics registers and opens a file in the ECTN system to apply for the ECTN;
  3. Once a proper ECTN application has been lodged a UNIQUE number is assigned to the ECTN and the Authorities can validate of Reject the ECTN if the information provided do not comply;
  4. Once the ECTN has been validated, Africa Shipping Logistics acting on the Consignee/supplier/Shipper’s instructions provides the validated ECTN to be indicated on the BL.

Africa Shipping Logistics is fully compliant to issue out ECTN for all your shipments destined to South Sudan. Please get in touch with us on +31 10 476 02 41 or send us your request to: info@africashippinglogistics.com and or s.sudan@africashippinglogistics.com

Oct 18


By Godfrey | Blog

Cotonou, Benin | October 18, 2017

Commencement of Electronic Cargo Tracking Note (ECTN) activities by the Port Autonome de Cotonou

The Director General of AUTONOMOUS PORT OF COTONOU under the MINISTRY OF INFRASTRUCTURE AND TRANSPORT of REPUBLIC OF BENIN has issued a General Direction CircularN° 2540/17/PAC/DG/DGA/SG/DSI/DEP/DCM/DFC/SPRMP on commencement of Electronic Cargo Tracking Note (ECTN/BESC) activities by the Port Autonome de Cotonou

 The letter notifies the Shipowners, Shippers, Carriers, Forwarders, Consignees, Stevedores and all other users of the Port of Cotonou (PAC) to take note that, as of Wednesday, the 1st of November, 2017, the Electronic Cargo Tracking Note (ECTN/BESC) will take effect with the following conditions:


■ The shippers through their representatives are obliged to establish an Electronic Cargo Tracking Note and have it validated for all cargo loaded or discharged in the Port of Cotonou;

■ Every maritime Bill of Lading (BL) or document for multimodal transport needs to covered by an Electronic Cargo Tracking Note;

■ The creation request of an ECTN must be submitted, paid, and validated within five (5) working days following the departure of the vessel.


Cargo loaded without an ECTN/BESC constitutes an infringement on the regulations, which results in not only in the payment of the ECTN/BESC fee plus a 50% but also a PUNITIVE penalty to the concerning party. The rate of this penalty equals the fixed amount per load unit in accordance with the tariffs.


– Copy of BL

– Copy of commercial invoice

– Copy of invoice of maritime freight

– Copy of grey card / pink slip for vehicles

– Copy of export declaration

– Copy of packing list

Africa Shipping Logistics is fully compliant to issue out ECTN/BESC for all your shipments destined to Republic of Benin. Please get in touch with us on +31 10 476 02 41 or email us: info@africashippinglogistics.com for any assistance with the ECTN/BESC for your cargo.